A professional wedding planner can guarantee that everything will go smoothly on the wedding day. Wedding planners coordinate, supervise and manage every detail of the happy event, but also make sure nothing perturbs the Big Day. Check out the projections needed for wedding planners below in order to offer them the tools they need to organize your perfect wedding.

  • Guest Numbers

Wedding planners need to know exactly how many guests will attend the event. The number of attendees influences the wedding location. Each possible venue can accommodate only a certain number of invitees, it depends if there will be a sit-down meal, a buffet or food stations. This projection will help wedding planners choose the right location – an intimate venue, a grand ballroom or something between the two. The guest number is also the basic guideline to establish the number of tables, chairs, dinnerware, linens and staffing to serve the food. If you are your own planner, then you should use a wedding checklist to keep tabs on every detail you need to take care of, so you can deal with them on time and avoid omitting important things.

  • Budget

Another important projection needed for wedding planners is the budget. The projected budget is closely related to the number of guests, as wedding planners calculate expenditure per guest. All expenses including space rental, food, beverages, entertainment and decorations start from this number. Make sure the budget includes the wedding gown, rings, the cost of hiring a wedding officiant, overnight accommodations, transportation, invitations, favors like moscow mule mugs and anything else necessary.

  • Wedding Party

The setup of a wedding is influenced also by the number of bridesmaids, groomsmen, ring bearers, flower girls and other attendants. If you want all the attendants to be seated at a head table, the reception location should be large enough for it. On the other hand, a sweetheart table takes less room and provides multiple layout choices for guest seating. The size of the wedding party also influences certain ceremony location features, the space for receiving line and backdrops required for formal picture-taking. Taking in account these considerations, it is essential to provide wedding planner the projected number of guests in the wedding party so that best decisions to be made

  • Timeline

Among the projections needed for wedding planners, timeline is also highly important. This projection should include arrival of vendors (musicians, caterers, officiates, florists), starting time for the ceremony, receiving line, cocktail hour, picture-taking, wedding party starting, the meal, formal dances, open dance, speeches and others. Even if wedding planners manage the event following the timeline, there are unpredictable factors that might interfere such as weather or food service, so flexibility is vital.

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